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Administrative Assistant/Office Services Clerk

Date: October 10, 2025

Bond, Schoeneck & King, PLLC, a law firm of more than 300 attorneys in over 30 practice groups, is accepting applications for a full-time Administrative Assistant/Office Services Clerk in our Buffalo, New York office. The ideal candidate will possess strong organizational and multitasking skills to keep our office running smoothly. This dual-role position blends administrative and facilities support - from assisting attorneys with documents to managing daily mail, supplies, and workspace logistics. This position plays a key part in maintaining an efficient, well-functioning office and supporting the team’s day-to-day operations.

Key Responsibilities:

  • Manage daily mail, courier, and facilities functions, including sorting, delivery, and shipping coordination with UPS, FedEx, and USPS.
  • Complete copy, print, and scan requests; replace toner and troubleshoot basic equipment issues.
  • Maintain logs of service calls and mileage reports.
  • Keep conference rooms and common spaces clean, organized, and stocked with supplies, beverages, and catering items.
  • Refill printers, coffee stations, and office supply areas.
  • Assist with light facilities work such as furniture moves and minor maintenance requests.
  • Support new-hire setup (computers, phones, furniture, and supplies) and prepare offices for visiting attorneys.
  • Organize storage and file areas, coordinating pickups with offsite vendors as needed.
  • Draft, type, distribute, and file correspondence, records, and legal documents efficiently using firm resources.
  • Transcribe letters and documents from digital recordings.
  • Proofread and edit all work with strong attention to detail and accuracy.
  • Enter attorney time into the firm’s accounting system.
  • Coordinate workload regularly with the Office Manager and assist teammates as needed.
  • Answer and route phone calls, take messages, and schedule appointments.
  • Open, close, and maintain files.
  • Handle copying, scanning, faxing, and other document-related tasks.
  • Reserve conference rooms, maintain calendars, and track deadlines.
  • Manage outgoing mail and maintain related logs or billing data.
  • Performs other duties as assigned.

 Job Requirements:

  • High school diploma (or equivalent) and at least two years of related work experience.
  • Strong attention to detail, reliability, and a positive, team-focused attitude.
  • Ability to manage multiple priorities and maintain confidentiality.
  • Must have access to a dependable vehicle.

At Bond, exceptional work product and a collegial work environment are cornerstones of our success. We are committed to the communities in which we live and work. Bond has long recognized the value, both to its team and to our communities, of active participation in and support of charitable, governmental, professional and community-based organizations.

This position's salary range is between $20 and $24 per hour, negotiable based on years’ experience.

Bond’s offer of employment is contingent on:

  • Completion of a satisfactory business conflicts check
  • Completion of a satisfactory background check
  • Completion of a satisfactory reference check
     

Click here to apply.

Bond, Schoeneck & King PLLC provides all employees and applicants an equal employment opportunity in the manner required by law in all aspects of employment regardless of race, color, religion, creed, national origin, age, sex, sexual orientation, gender identity or expression, marital status, military status, disability, predisposing genetic characteristics, domestic violence victim status or any other status protected by local, state or federal law. We thank all applicants for their interest and will contact those candidates who are under consideration.

Overview

Administrative Assistant/Office Services Clerk

Date: October 10, 2025

Bond, Schoeneck & King, PLLC, a law firm of more than 300 attorneys in over 30 practice groups, is accepting applications for a full-time Administrative Assistant/Office Services Clerk in our Buffalo, New York office. The ideal candidate will possess strong organizational and multitasking skills to keep our office running smoothly. This dual-role position blends administrative and facilities support - from assisting attorneys with documents to managing daily mail, supplies, and workspace logistics. This position plays a key part in maintaining an efficient, well-functioning office and supporting the team’s day-to-day operations.

Key Responsibilities:

  • Manage daily mail, courier, and facilities functions, including sorting, delivery, and shipping coordination with UPS, FedEx, and USPS.
  • Complete copy, print, and scan requests; replace toner and troubleshoot basic equipment issues.
  • Maintain logs of service calls and mileage reports.
  • Keep conference rooms and common spaces clean, organized, and stocked with supplies, beverages, and catering items.
  • Refill printers, coffee stations, and office supply areas.
  • Assist with light facilities work such as furniture moves and minor maintenance requests.
  • Support new-hire setup (computers, phones, furniture, and supplies) and prepare offices for visiting attorneys.
  • Organize storage and file areas, coordinating pickups with offsite vendors as needed.
  • Draft, type, distribute, and file correspondence, records, and legal documents efficiently using firm resources.
  • Transcribe letters and documents from digital recordings.
  • Proofread and edit all work with strong attention to detail and accuracy.
  • Enter attorney time into the firm’s accounting system.
  • Coordinate workload regularly with the Office Manager and assist teammates as needed.
  • Answer and route phone calls, take messages, and schedule appointments.
  • Open, close, and maintain files.
  • Handle copying, scanning, faxing, and other document-related tasks.
  • Reserve conference rooms, maintain calendars, and track deadlines.
  • Manage outgoing mail and maintain related logs or billing data.
  • Performs other duties as assigned.

 Job Requirements:

  • High school diploma (or equivalent) and at least two years of related work experience.
  • Strong attention to detail, reliability, and a positive, team-focused attitude.
  • Ability to manage multiple priorities and maintain confidentiality.
  • Must have access to a dependable vehicle.

At Bond, exceptional work product and a collegial work environment are cornerstones of our success. We are committed to the communities in which we live and work. Bond has long recognized the value, both to its team and to our communities, of active participation in and support of charitable, governmental, professional and community-based organizations.

This position's salary range is between $20 and $24 per hour, negotiable based on years’ experience.

Bond’s offer of employment is contingent on:

  • Completion of a satisfactory business conflicts check
  • Completion of a satisfactory background check
  • Completion of a satisfactory reference check
     

Click here to apply.

Bond, Schoeneck & King PLLC provides all employees and applicants an equal employment opportunity in the manner required by law in all aspects of employment regardless of race, color, religion, creed, national origin, age, sex, sexual orientation, gender identity or expression, marital status, military status, disability, predisposing genetic characteristics, domestic violence victim status or any other status protected by local, state or federal law. We thank all applicants for their interest and will contact those candidates who are under consideration.

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